Adding products
Put a product into UDS POS with its name, code, barcode, prices and brand — and what the printed price (MRP) is for.
Add one product
Open Products and press Add product. Fill in:
| Field | What to put |
|---|---|
| Name | What you and your customers call it. |
| Barcode | Scan the label on the pack, or type the number. Leave it empty if the product has none — you can still find it by name. |
| Category and Brand | How you file your stock. Choose from the list, or make a new one under Settings → Catalogue. |
| Unit | How you sell it: piece, pair, set, kilogram, litre. |
| Cost price | What you pay the supplier. It is used for your profit reports and is never printed. |
| Selling price | What the customer pays. |
| Printed price (MRP) | Only if the pack has a printed price and you sell below it (see below). |
| Reorder level | When the stock falls to this number, the product is shown as running low, so you know to order more. |
Press Save. The product is ready to sell at the till straight away.
Sizes, colours and other options
A shirt in three sizes and four colours is one product with options. UDS POS makes a variant for every combination, each with its own item code, price and stock, and names it by its values: "Polo shirt — M / Red". It works the same for any shop: Side (Left, Right) for a brake pad, Flavour for a cake, Size for a tin of paint.
- In Add product, fill in the name, unit and prices as usual.
- Tick This product comes in sizes, colours or other options.
- Type the option's name under Option 1 — for example Size — and its values, with a comma after each: S, M, L. For a second option, such as Colour, press Add another option.
- Every combination is listed and ticked. Untick the ones you don't carry, and change the price or the stock of any that differ.
- Press Add product.
A product can have up to 3 options, each with up to 30 values, and up to 100 variants. At the till, type a few letters of the name and the values — "polo m red" — or scan the variant's barcode.
To change them later, open the product and press Edit options: rename a value (its variants are renamed everywhere, past bills too), add one, or take one off. A product added before it had options shows Add sizes, colours… instead: the item already on the shelf becomes one of the values, and keeps its item code and stock.
To print barcode labels for every variant, press Print labels — see Printing barcode labels.
Stop selling one size or colour
When you no longer sell one variant, open the product and press Stop selling on its line. It stays in past bills and reports, but the till, purchases and quotes stop offering it. Sell again brings it back. To stop selling the whole product, press Discontinue.
The printed price (MRP)
Many products arrive with a price printed on the pack. If you sell at that price, leave Printed price (MRP) empty — there is nothing to show.
If you sell below it, enter the printed price. The bill then shows the customer what they saved, which customers like to see. It never changes what they pay: that is always the Selling price.
Stock
A new product starts with no stock. Stock goes up when you record a delivery from a supplier — see Suppliers and purchases — or, when you first start, from the Opening stock import — see Importing from Excel.
Many products at once
Typing hundreds of products one by one is slow. If you have them in Excel, or can put them there, import them instead: Importing from Excel.